Before You Begin

Make sure you have:

• A microphone connected to your computer
• Microsoft PowerPoint installed
• A completed presentation ready for recording

Tip: Use a headset with a microphone for the best audio quality.

Step 1: Open Your Presentation

1. Open Microsoft PowerPoint.
2. Open the presentation you would like to narrate.

Step 2: Access the Record Feature

1. Select the Record tab on the ribbon.
2. Click Record.

Step 3: Start Recording

1. The recording studio will open.
2. Verify your microphone is selected.
3. Position yourself in a quiet environment.
4. Click the Record button (red circle).

PowerPoint will begin recording:

• Your voice narration
• Slide timings
• Optional webcam video (if enabled)

Step 4: Narrate Your Slides

1. Speak clearly while presenting each slide.
2. Advance to the next slide when ready.
3. Continue until all slides have been recorded.

Tips for Success:

• Speak at a steady pace.
• Minimize background noise.
• Pause briefly between slides.
• Follow prepared notes if available.

Step 5: Stop the Recording

1. Select Stop when you have finished.
2. Close the recording studio.

Your narration and slide timings will automatically be saved within the PowerPoint presentation.

Step 6: Preview Your Narration

1. Select Slide Show.
2. Choose From Beginning or From Current Slide.
3. Listen to the audio and verify it plays correctly.

Re-Record a Single Slide

If one slide needs to be updated:

1. Select the slide.
2. Go to the Record tab.
3. Click Record.
4. Navigate to the slide you want to replace.
5. Record the narration again for that slide.
6. Save the presentation.

PowerPoint will replace the previous narration for that slide.

View Recorded Audio on a Slide

After recording, a speaker icon appears on narrated slides.

1. Select the slide.
2. Locate the speaker icon.
3. Click the icon to:
   • Play the narration
   • Adjust playback settings
   • Delete the recording if needed

Export as a Video (Optional)

To share the presentation as a video:

1. Select File → Export.
2. Choose Create a Video.
3. Select video quality.
4. Ensure Use Recorded Timings and Narrations is selected.
5. Click Create Video.
6. Choose a save location.

PowerPoint will create an MP4 video containing your narration.

Best Practices

✅ Test your microphone before recording

✅ Record in a quiet location

✅ Keep narration concise and clear

✅ Review slides before recording

✅ Preview the entire presentation before sharing